Booking equipment, vehicles, rooms and facilities for companies and centres

Mainly for: School, Council, Company or other group

Do you need to organize the shared use of equipment, vehicles or rooms in your company, lab or center?
Do bookings overlap, or do you track everything with a spreadsheet or a WhatsApp group?

Apoing lets you book a facility or a service, and that includes any shared resource. Many organizations already use it to control the use of lab equipment, pressure chambers, drones, measuring instruments, company vehicles and rooms, with the same guarantees: no overlapping bookings, usage history and automatic reminders.

Best of all: it's free for both the administrator and the users.

Booking shared equipment and gear

If your organization has expensive or limited equipment that several people need to use —pressure chambers, drones, microscopes, field instruments, specialized tools— Apoing lets you create a calendar for each item. Each user books the slot they need, and the system prevents two people from taking the same equipment at once. You can limit how many bookings each person makes and see who has what at any time.

Vehicle fleet management

For companies or departments that share cars, vans or work vehicles, Apoing works as a fleet booking board: each vehicle is a calendar, employees book the one they need and usage is logged. No more "missing" keys or double bookings.

Room and space booking

Meeting rooms, classrooms, labs, coworking spaces… Any shared space can be managed with Apoing. Users see the free slots (on a phone, the day's, and the whole week if they turn it sideways; on a computer, the week) and book with a tap, from their phone or computer.

Why Apoing and not a spreadsheet?

• No overlaps: the system prevents two bookings from clashing on the same resource and slot.
• Usage rules: booking limits per user, how far in advance you can book, capacity control, bookings with approval and automatic rules (fair turn, sanctions for no-shows, maintenance closures) for fair sharing.
• Only for the right people: with user groups, a piece of equipment or a vehicle is only seen and booked by one department or lab.
• From any device, 24/7: web and mobile app, available all year.
• Automatic reminders: email and phone reminder a few hours before the booking, with the Reminder rule.
• History and traceability: who booked or cancelled each resource and when (Booking entries), and use per resource and per person in Statistics.
• Optional access control: with the Apoing API you can connect doors, lockers or lights to the booking system.

How to get started?

Setting up your space in Apoing takes minutes. Follow the guide: How to create your community in Apoing. Each "community" can have as many calendars as resources you want to manage (one calendar per piece of equipment, vehicle or room). If you have many users, you can import them all at once from an Excel file.