Facility capacity control with Apoing — Pools, gyms and rooms

Struggling to keep your facility from getting overcrowded? Want to prevent congestion and make the most of your space?

Apoing lets you create calendars for capacity control at your facilities. A single time slot can be booked by multiple users simultaneously, up to the configured maximum capacity. Perfect for pools, rooms, gyms, and other shared spaces.

Steps to set up a capacity-control calendar

Step 1: Create a facility type with capacity control

Go to your community's Booking Conditions (Options button → Booking Conditions) and create a facility type with the "Capacity Control" option enabled.

Step 2: Assign the type to a calendar

Create or edit a calendar and assign the facility type you just created in the "Facility Type" field.

Step 3: Configure the capacity fields

Once you select that facility type, two new fields will appear:

• Maximum capacity per booking slot: The maximum number of people who can use the facility during the same time slot.
• Maximum people per booking: If set to 1 (default), no additional info is requested and each booking counts as one person. If set higher, users can specify how many people their booking covers. The system will cap the number at either the configured value or the remaining capacity, whichever is lower.

Configurable booking criteria

The booking criteria for this type of facility are also configurable from the booking conditions form: maximum weekly bookings, maximum open bookings per user, etc.